Zoom AI Companion 2025: Features, Pricing & How to Enable or Disable

Zoom AI Companion has become one of the most searched productivity tools in 2024–2025 — and for good reason. As remote collaboration increases, users want faster note-taking, clearer meeting summaries, and AI assistance that actually reduces workload instead of adding more steps.

If you’re wondering what Zoom AI Companion is, whether it’s free, how to use it, or how to turn it off, this guide covers everything in one place — including features, privacy concerns, examples, and setup instructions.

For readers who want a broader perspective on AI assistants and their full ecosystem, check out our detailed AI Companion Guide for a deeper dive.

What Is Zoom AI Companion? 

Zoom AI Companion is Zoom’s built-in generative AI assistant that helps with meeting summaries, note-taking, chat responses, email drafting, whiteboarding, and real-time Q&A inside Zoom Meetings, Zoom Chat, and Zoom Docs.
It works during live calls or afterward and can be enabled or disabled per meeting or account.

Zoom’s AI system uses a combination of its own LLM plus third-party models (based on Zoom’s disclosures).
As of 2025, Zoom states that user content used with AI Companion is not used to train external AI models.

Zoom AI Companion 3.0 Features (2025)

Below is a complete breakdown of every major feature, updated for 2025.

1. Meeting Summaries (Without Recording)

AI Companion can generate meeting summaries even if you don’t hit “Record.”
It outlines:

• Key decisions

• Action items

• Deadlines

• Stakeholder responsibilities

2. Smart Notes & Action Items

During meetings, you can ask AI Companion to:

• Capture notes

• Track tasks

• Format decisions

• Highlight blockers

3. Live Meeting Q&A (Ask AI)

Participants can ask:

• “What did we decide about the budget?”

• “What are the next steps?”

• “Can you explain the last point?”

AI auto-summarizes the relevant part of the discussion.

4. Chat & Email Drafting

Inside Zoom Team Chat:

• Auto-compose replies

• Rewrite text

• Improve tone

• Generate follow-up messages

In Zoom Mail:

• Draft professional emails

• Rewrite for clarity or tone

• Auto-summaries of long threads

5. Whiteboard Assistance

On Zoom Whiteboard, AI can:

• Turn ideas into templates

• Generate sticky notes

• Make diagrams

• Summarize brainstorming sessions

6. Document Help (Zoom Docs)

AI can:

• Draft content

• Rewrite paragraphs

• Summarize docs

• Auto-format for clarity

Is Zoom AI Companion Free?

Here’s the most accurate, safe answer:

Zoom AI Companion is available at no additional cost on paid Zoom plans (Pro, Business, Business Plus, Enterprise), based on Zoom’s 2024–2025 policy.

Free users have limited access and may not receive full AI Companion features.

Always verify on Zoom’s official pricing page because Zoom occasionally revises eligibility.

How to Turn On Zoom AI Companion

Enable for your account:

1. Go to Zoom Web Portal

2. Go to Settings

3. Find AI Companion tab

4. Toggle Enable

5. Choose which AI features to allow

Enable for a meeting:

Inside a Zoom Meeting:

1. Click AI Companion icon

2. Choose Meeting Summary, Smart Notes, or Ask AI

How to Turn Off Zoom AI Companion

You can disable globally or per meeting.

Turn Off Globally:

1. Log in to Zoom Web Portal

2. Go to Settings

3. Select AI Companion

4. Toggle Disable

Turn Off During a Meeting:

1. Open AI Companion panel

2. Select Stop or Disable for this meeting

Zoom AI Companion Use Cases (2025)

✔ Solopreneurs

Save hours by auto-summarizing client calls.

✔ Remote Teams

Capture decisions without someone being the “designated note-taker.”

✔ HR & Operations

Generate meeting reports and next steps for onboarding and compliance.

✔ Students

Summaries and transcripts from classes, seminars, or group projects.

Zoom AI Companion Security & Privacy 

Users often ask:

Does Zoom train AI on my meeting data?

Zoom states it does not use customer content to train third-party AI models.

Where is my data stored?

Meeting data is processed based on region and plan.

Can participants see that AI is on?

Yes — Zoom displays an AI Notice when AI features are active.

Can people see the meeting transcript or edit history?

Admins can control transcript visibility. Edit history depends on the app (Chat, Docs, or Mail).

Zoom AI Companion vs. Other AI Note-Takers (2025)

Case Study: How a Remote Team Saved 7 Hours/Week with AI Companion

A 12-person marketing team reported:

• 45-minute weekly meeting → 3-minute summary

• Collective note-taking cut by 80%

• Team members used “Ask AI” to clarify decisions without interrupting

Common Mistakes Users Make

1. Relying on AI summaries without verification

Always skim the summary before sending it to clients.

2. Forgetting AI can be disabled per meeting

Teams often think it’s “forced” when it’s just a toggle.

3. Using AI Companion without checking admin permissions

Some features require admin approval.

Zoom AI Companion Step-by-Step Setup (Cheat Sheet)

1. Log in to Zoom Web Portal

2. Go to Settings → AI Companion

3. Enable globally

4. Customize which features you want (Notes, Summaries, Chat, Docs)

5. Start a Zoom Meeting

6. Click AI Companion

7. Choose a tool (Summary, Ask AI)

8. Review output before sharing

FAQs 

Q1. What is Zoom AI Companion?
Zoom AI Companion is Zoom’s built-in AI assistant designed to make meetings smarter and more productive. It offers meeting summaries, smart notes, real-time Q&A, chat replies, email drafting, and whiteboard suggestions, all powered by generative AI.

Q2. Is Zoom AI Companion free?
Zoom AI Companion is included at no extra cost for paid Zoom plans such as Pro, Business, and Enterprise. Free plan users have limited AI functionality and may not access all features.

Q3. Can I turn off Zoom AI Companion?
Yes! You can disable AI Companion globally in your Zoom account settings or turn it off for individual meetings if you prefer not to use AI features.

Q4. Does Zoom AI Companion listen to everything in my meetings?
No. AI Companion only processes audio when you actively use an AI feature, such as Meeting Summary, Smart Notes, or Ask AI. Zoom also displays an AI notification to all participants for transparency.

Q5. How do I use Zoom AI Companion during a meeting?
Using AI Companion is easy:

1. Click the AI Companion button in your Zoom interface.

2. Choose from Meeting Summary, Smart Notes, or Ask AI to interact with AI in real-time.

Q6. Can meeting participants see the AI-generated transcript?
Access to AI-generated transcripts is controlled by admin settings. Some organizations restrict transcript visibility to ensure privacy.

Q7. Does Zoom use my meeting data to train AI models?
No. Zoom does not use your content to train third-party AI models. Your data is kept secure and private while AI features operate.

Conclusion

Zoom AI Companion is now one of the strongest AI-powered productivity tools available to Zoom users. Whether you manage teams, run client meetings, teach, or collaborate remotely, the assistant helps streamline note-taking, summaries, and communication. As long as you understand how to enable or disable it, AI Companion becomes a powerful optional tool rather than a forced feature.

Learn everything about AI companions and stay ahead with the latest tools and tips for 2025. Visit AIInsightsNews now for expert guides, comparisons, and practical advice!